Managed Ordering Program

Custom. Convenient. Responsive

Read below for an overview of our Managed Employee Ordering Program and how they can save your company time and money, while adapting to your specific needs.

If you are interested in our program, you can fill out the form at the bottom of the page and we will create a custom site with pricing for your review. Jump to bottom of page.

Managed Employee Ordering Program

Ideal for: Companies with a set allowance for employee FR apparel purchases, aiming for controlled spending and streamlined order management.

 

Key Features:

• Individual Employee Accounts: Each employee has a unique login with a pre-set allowance limit. They can check their allowance balance and order history at any time.
• Flexible Product Offerings: Only clothing approved by your company is displayed to employees upon log-in. We can display different products to different types of employees within the same company. Give the office folks different options than those out in the field. 
• Order Tracking: Employees can easily monitor order status and manage returns or exchanges.
• Customer Support:  Our customer service team are experts in the flame-resistant clothing industry. They are responsive to employee inquiries and use their industry knowledge to find solutions to backorders and other issues that may arise.
• No Fees: No management fees. No fees for reports. No fees, period.
• Detailed Reporting: Comprehensive reports on spending habits, order volumes, and allowance usage.
• Customization: The products, allowance specifics, reporting, site layout and more can be adapted to specific company needs.
• Reduced Administrative Burden: We manage everything for you. Updating and tracking allowances and orders. Adding and removing employees. We are responsive and communicate directly with your employees. We ship orders straight to employees’ homes.

 

Additional Considerations

• Payment Options: We offer automatic Net 30 billing to electrical, construction and oil & gas customers. Employees can use their personal credit card to complete an order if they exhaust their allotted allowance.
• Mobile Optimization: The website is accessible and user-friendly on mobile devices for on-the-go ordering.
• Branding: Customize the website’s appearance to reflect the company’s branding and image.
 

FAQ

What do you need from me to get started?

A list of employee names and emails. Phone numbers are helpful in case there is an error with their email. Include their job position if you plan to have different products available to different positions. Let us know how much allowance the employees receive and how often the allowance is replenished and we’ll handle the rest.

What are my responsibilities?

Aside from the initial setup, just let us know when an employee joins/leaves the company so we can make the update. If you need any specific reporting on the program, we will set that up to hit your inbox every month or quarter.

What are the allowance options?

-How often do they receive their allowance? Quarterly? Yearly?

-How many orders can they place per allowance period? Limiting the number of orders can help reduce shipping costs.

-Does the allowance expire at the end of the allowance period or roll over?

-Which items can they use the allowance on? Allowance can be limited to specific items and quantity of items.

How do you deal with backorders?

We have a button that gives the customer the option to allow one of our 10+ year industry experts to find a suitable replacement item if there is a backorder.

What are the payment options?

Net terms are most common. We accept credit cards.

Which brands do you carry specifically?

Carhartt, Ariat, NSA, Dickies, True North/Dragonwear, Lapco, Lakeland, Red Kap, Reed, Bulwark, Wrangler, Kishigo, Neilsen, Nasco.

We also carry a lot of popular office wear brands such as Nike, Under Armor, Northface, Travis Mathews and more.

How can employees contact you for help?

However they are most comfortable. We respond to emails, texts and calls. We also have a contact form on our website.

How does this work for a purchasing manager ordering for employees?

There a couple options. You can place one big order and write the employee’s name in the notes section of each item as you add it to the cart. Or you have the ability as the manager to hop in and out of individual employee accounts, placing orders as the individual employees as needed.

How long does it take receive orders?

Embroidered workwear usually takes about 15 business days. Non-embroidered gear takes 5-10 business days.

What happens when employees that leave/join the company?

Just shoot us an email with their name and email and we will make the update.

For an employee leaving the company: we will delete their account and check if the employee has any recent orders can still be cancelled.

For an employee joining the company: we will send an introductory email explaining how to use the website and how to contact us for help.

Fill out the form below and we will create a custom site with pricing for your review.